Trillium Meeting Room

The Trillium Meeting Room at Northwest Library is available for use by groups free of charge. Use of meeting rooms for financial gain is prohibited, including the selling of goods and/or services, fundraising and accepting monetary donations. The Board of Trustees sets policy for the use of the rooms.

The meeting room is 25' x 40'. It accommodates up to 90 chairs set auditorium style.

Reserving the room

Library meeting rooms can be reserved once per calendar month, per library location, per group. Meeting rooms can be reserved up to 90 days in advance. Reserve the Trillium Meeting Room now!

Reservations are not considered confirmed until library staff have approved the request.

Furniture and amenities

Eight large tables (6' x 3') and eight narrow tables (6' x 18") along with 90 chairs are available to be set up in a variety of configurations.

The room also includes a podium and whiteboard.

A kitchenette is connected to the meeting room and is also available to groups upon request. It is equipped with sink, refrigerator with ice maker, microwave and a coffee pot.

Groups reserving the room are responsible for setting up chairs and tables and returning the room to its original condition, with trash properly disposed of and tabletops cleaned.

Technology

The Trillium Meeting Room is equipped with an audiovisual system, offering a projector and a sound system.

Groups who wish to use the audiovisual system will need to stop by the accounts desk to check out an audiovisual kit with all the necessary accessories needed, including remote controls and a wireless microphone, as well as additional items depending on whether you choose to bring your own device or use library equipment.

Use library equipment

The audiovisual kit includes a wireless keyboard and mouse you can use to connect to a library computer, which offers internet access, Microsoft Office programs and a camera and microphone for video conferencing. You can access content or files posted online, or you can load files from your USB drive after inserting it into the wall port. Detailed instructions for using library equipment are included in the audiovisual kit.

Bring your own device

The audiovisual kit includes an HDMI cable and USB-C, VGA, DisplayPort and Mini DisplayPort adapters for you to connect your laptop to the library’s audiovisual system via the wall port. Please note that if your laptop is not compatible with one of these options, you will need to supply your own adapter to connect to the system.

Detailed instructions for connecting your device to the library’s system are included in the audiovisual kit.